Gift Processing Specialist

WSUFAE is looking for a detail-oriented and self-motivated Gift Processing Specialist to play a critical role in advancing the mission of Wichita State University. This position is responsible for the accurate, timely, and compliant processing of philanthropic gifts, ensuring donor intent is honored and data integrity is maintained within Raiser’s Edge. The ideal candidate will thrive in a fast-paced environment, manage a high volume of transactions with precision, and take pride in maintaining accurate donor and financial records that support strong stewardship and reporting. As a representative of WSUFAE, the Gift Processing Specialist exemplifies the organization’s core values of Integrity, Excellence, Collaboration, and Service, helping to create a positive and professional experience for all constituents.
 

With a team of more than 50 dedicated individuals working to support fundraising and donor and alumni relationships, the WSUFAE is proud to champion the continued growth of Wichita State University. With a growing number of assets and thousands of alumni spread around the world, it is an exciting time to be a part of advancing Shocker Nation.
 

The job duties for this position include:

Gift Processing & Data Entry

• Receive, review, and process gifts including cash, checks, credit cards, ACH, pledges, payroll deductions, matching gifts, and in-kind gifts.
• Accurately enter gifts, pledges, and adjustments into the finance and advancement databases in accordance with established policies and IRS regulations.
• Ensures gifts are applied correctly to designated funds, appeals, and campaigns in alignment with donor intent.
• Process recurring gifts, pledge payments, refunds, and gift reversals as needed.
• Prepare deposit documentation and maintain appropriate audit trails.
• Reconcile daily gift batches to ensure accuracy, completeness, and proper accounting.

• Assist with the month-end and year-end closing processes.
• Support preparation of documentation for audits and financial reporting.
• Ensure proper classification and recording of financial transactions in compliance with policies and accounting standards.

• Assist in maintaining accurate records and providing fast and accurate information about the status of the funds to appropriate internal and campus personnel.
• Respond to donor inquiries related to gifts, receipts, and fund designations in a professional and timely manner.
• Generate timely and accurate gift acknowledgement and tax receipts.
• Support donor stewardship initiatives by providing gift data and reports.

Administrative Duties

• Maintain accurate, organized, and confidential electronic and paper records as required.
• Assist with documentation of procedures and process improvements related to gift processing.
• Perform any other duties as assigned.

Job Requirements

• Minimum of two (2) years in gift processing, advancement services, accounting, or related field
• Bachelor’s Degree preferred
• Demonstrated exceptional attention to detail with the ability to identify discrepancies, resolve errors, and ensure gifts are accurately recorded and properly accounted for.
• Proven ability to manage a high volume of transactions while maintaining accuracy and compliance with established policies and procedures
• Experience working with information tracking and projects.
• Commitment to the WSUFAE core values of Integrity, Service, Excellence and Collaboration
• Project professional image at all times

Skills

• High degree of accuracy and quality control
• High level of attention to details
• Strong analytical and problem-solving skills
• Accountability and sound judgement in financial processing
• Excellent organizational, interpersonal, oral, and written communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
• Demonstrated problem-solving and resourcefulness
• Strong communication and teamwork skills
• Maintain confidentiality of information, records, and materials
• Highly motivated and ability to work effectively independently and as part of a team

Physical Requirements

• Frequent and sudden movements from sitting, standing, bending, reaching, and walking
• Frequent standing or sitting for prolonged periods
• Frequent use of a telephone for prolonged periods
• Frequent lifting up to 20 pounds
• Occasional exposure to outdoors with hot and inclement weather

Preferred Requirements and Skills

• Data management, process documentation, and/or compliance experience in a higher education setting
• Database knowledge
• Knowledge of Wichita State University and a commitment to higher education

WSUFAE offers outstanding benefits including medical/dental/vision (100% premium paid for employee/50% for dependents), term life insurance, tuition reimbursement, 8.5% company matching on retirement accounts after one year, and more.
 

WSUFAE believes in the power of education. Since 1965, we have worked to connect the students, faculty, and staff of Wichita State University with the resources they need to transform their communities. Our dedicated staff includes members of the development, annual fund, finance, support, and student teams. We have accomplished big goals in the last few years and don't plan to slow down anytime soon.
 

Advancing the mission and vision of Wichita State University takes a strong team, and it is our core values that unite and empower us to reach our goals together. Collectively, we are passionate about education and opening doors to new opportunities by working together to “elevate, celebrate and advance Wichita State University through engagement and philanthropy.”
 

In compliance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973 and the ADA Amendments Act of 2008, the Wichita State Foundation and Alumni Engagement will provide reasonable accommodation to applicants with a disability in completing the application form or in the interview process. Please notify the Human Resources Office at (316) 978-3815 or email [email protected] in advance so necessary arrangements can be made.

To Apply:

Please fill out an application, submit your resume and a cover letter explaining your interests in, and qualifications for, the position.
 

WSUFAE is an EOE employer